Students reserving space are agreeing to all of the following terms.
Any students with questions about any of these terms should seek clarity with the Office of Student Engagement prior to reserving a space.
As a student reserving space on campus, I am acknowledging that I understand:
- All policies outlined in the Student Handbook are applicable and any violation of College policies may result in a student conduct process against individuals within and/or the entire organization.
- Per Student Engagement policy, all organizations should request a reservation for space at least two (2) weeks in advance of my event.
- All contracts for events must be submitted to the Office of Student Engagement at least four (4) weeks prior to the event.
- I am not permitted to advertise for my event until I have received confirmation that my request for space has been approved.
- As a student, I may only reserve space:
- For an organization of which I am a member in good standing or
- For events/meetings sponsored by a faculty or staff member.
- My organization is responsible for fees for any damage incurred during the time in which the space is reserved. This includes unintentional damage and damage caused by event guests. If I notice any damage, I will report it to Campus Safety, Student Engagement, and Maintenance within twenty-four (24) hours.
- All reservations must state intended purpose; misrepresentation of event may result in cancellation.
- I must follow fire code/venue capacity regulations.
- Several spaces on campus are designated as "alcohol free" and bringing alcohol into those spaces may result in conduct charges. If I am are unsure whether a space is alcohol free, I agree to contact the Office of Student Engagement prior to reserving the space.
- The College has the right to cancel a reservation at any time due to unforeseen circumstances. I understand that this is a possibility and I will work with the Office of Student Engagement to re-schedule, if possible.
Any questions should be directed to Director of Student Engagement Sam Filkins.