National Institutes of Health (NIH)

Start here: NIH About Grants

As PD/PI, you will need an eRA Commons Account to monitor the status of your application in the application process. You will need to enter this ID on the application. Contact Jami Peelle and ask Jami to set up an eRA Commons account for you at least one month before the application is to be submitted.

NIH Forms and Applications 

NIH Application Resources

NIH Policy Compliance Issues including Animal Welfare, Human Subjects, Intellectual Property, FCOI, Anti-Harassment

NIH "Extramural Nexus" Podcasts 
Podcasts with helpful information on application preparation, support letters, etc.

Top Ten Tips for NIH Submission  NIH You Tube @7 minutes

Principal Investigator Registration Requirements

eRA Commons: ask Jami to set up an eRA Commons account for you at least one month before the application is to be submitted.

• Contact the AOR (Jami Peelle) well in advance of the NIH submission deadline to set up a submission schedule.
• Only the AOR (Jami Peelle) can submit your application to Grants.gov. 
• Keep in mind that Grants.gov’s use of the term “applicant” refers to Kenyon.

You must be aware of  the NIH Financial Conflict of Interest Policy and Complete the NIH Training Module.

• 2018 FCOI Training Module:  https://grants.nih.gov/grants/policy/coi/tutorial2018/story_html5.html

Permission to submit

Your NIH proposal must be approved by Aaron Miller (Assistant Controller) and Provost Klesner before it can be submitted by Jami Peelle the AOR.

Please contact and work with Aaron Miller on your budget well before the submission deadline.  P: 740-427-5712 E: millera1@kenyon.edu

Send draft copies of the narrative, budget and budget justification to A. Miller , Klesner, Peelle

Download and complete your SF424 (R&R) or designated application package, save, and send a copy to Jami.

Submission

Jami Peelle, the AOR, will submit your application.
DO NOT WAIT until the deadline date. Schedule a submission date with Jami for at least 48 hours (weekdays) prior to the deadline. 

NIH no longer guarantees emails to PI or anyone about the ERRORS and WARNINGS, so you have to go into the Commons to find out - and if it's not there, you can't be sure if it's a fatal delay

Tracking

Once the AOR (Jami) has sent you confirmation of submission to grants.gov, it is your responsibility to track the application through to the eRA Commons.

If you cannot view your application image in the Commons, NIH can’t review your application! Successful submission could take several rounds of changed/corrected applications, since correcting one error may reveal an additional error.  See http://grants.nih.gov/grants/tracking_application.htm Within the eRA Commons, the Status tab is where most of the tracking information is found.  

• Verify successful submission. Your Authorized Organization Representative submits your SF424 (R&R) application to Grants.gov. The NIH will retrieve your application and process in its own electronic system, the eRA Commons.  Part of that process includes actually assembling the data and PDF attachments submitted into a cohesive application. You will be able to login to eRA Commons to see if any “errors” or “warning” were identified for your submission. An application must be error-free to complete the electronic submission process.
• Steps for PI to track submission status  http://grants.nih.gov/grants/ElectronicReceipt/steps_pi.htm

• Use eRA Commons to track status. eRA Commons provides status of your grant application and allows you to review detailed information associated with your applications/grants.

1. Login to eRA Commons with your Username and Password
2. Click the Status tab on the blue navigation bar across the top of the screen
3. Find the application/grant of interest
4. Click on the Application ID. The Status screen contains the most current status and relevant documents for that application/grant.

• Watch for email notifications. Email notices are sent to notify the Principal Investigator and/or Signing Official to check the eRA Commons for a change in status. What kind of emails are sent?
  
  
• Track throughout the grants process. eRA Commons Status is updated throughout the entire NIH grants process :Planning, Writing, Submitting phases.

Correcting Errors http://grants.nih.gov/grants/ElectronicReceipt/steps_errors_warnings.htm 
NOTIFY Jami when your corrected package is ready to be resubmitted.