The IRB will normally meet monthly or as necessary during the academic year. If an emergency meeting is necessary, a meeting may be called by the IRB Chair.
A quorum of the IRB is defined as a majority of the total active membership, and in order for official Board business to be conducted, a majority must be present. No member of an institutional board shall be involved in either the initial or continuing review of an activity in which they have a professional responsibility, except to provide information requested by the IRB and will not vote on any activity in which they have a conflicting interest.
Provision must be made for taking written Minutes or recordings of the proceedings of all meetings. Such Minutes or recordings must include at least the following information: date, time and place of meeting, members of the IRB present or excused, an accurate description of all actions proposed, and the names of the members who proposed each motion. The Minutes also shall include applications discussed, the action taken, and a listing of Approvals by the Chair or Co-Chair, and IRB Administrator since the previous Minutes. All Minutes will be stored and made available for a period of at least three (3) years.