Timesheet Information and Issues

SUBMITTING TIME SHEETS

Students are paid on a bi-weekly schedule.  Academic year schedule and summer schedule links can both be found on the left side of this page.

You may enter your hours daily or wait until the end of the pay period, but please make sure not to hit the "Submit" button in the time sheet program until you are sure that you have entered all your hours for the designated pay period.

Online time sheets must be completed correctly and submitted to the supervisor/employer by the scheduled deadline in order to be processed on time. Time sheets must have the supervisor's approval (or the approval of a designated alternate) to be processed according to the schedule.

Please refer to the payroll schedule to see time sheet deadlines.  You must submit your hours by the time sheet submission deadline or you will be locked out of your time sheet and may not get paid for those hours until the following pay period.  If you realize you missed the deadline and did not submit your hours, contact your supervisor as soon as possible.  

TIME SHEET INSTRUCTIONS

If you are currently on campus, go to your Personal Access Pages and log in.

If you are currently off campus, you need to log in through this off-campus access page.

You must log in using your User ID and PIN. This is not the same as your network or email login. If you have trouble logging in, please contact helpline at 740-427-5700.

On the main menu, click Employee. From the list that appears, choose Time Sheet.

In the "Time Sheet Selection" screen, choose the position you want to enter time for under the My Choice heading, making sure that the Pay Period is the current one for entering time.

Once the time sheet is visible, you can enter time each day by clicking Enter Hours for the relevant day.  To enter an amount of time that falls short of or goes over the exact hour, use the following chart to calculate your time.

Please do not change the "SHIFT" number that appears in the box above the "HOURS" box. This must be left as the number one (1).

Click the SAVE button after entering all hours for the day or pay period. Please do not click on the "Submit for Approval" until the end of the pay period.

Once you submit your timesheet for approval you will get a message that your timesheet was submitted successfully. You are done with this timesheet. If you have other timesheets for other jobs, you need to submit them separately.

IF YOU FAILED TO SUBMIT YOUR TIME SHEET before the cut-off date

Three possible scenarios create three different follow-up procedures on your part.

1. You entered all hours but you forgot to submit your time sheet. Email Amanda Moran at moran3@kenyon.edu and ask her to submit your time sheet on your behalf.
2. You entered some hours, but not all hours worked, but forgot to submit your time sheet.  Email your supervisor that you didn't get all of your hours entered. Send them the hours you worked each day or just the hours that you didn't get listed on the time sheet. 
3. You hadn't even started to enter hours on your time sheet yet and the submission date passed, locking you out of the time sheet.  You can either email your supervisor the list of hours you worked and ask them to contact Amanda Moran about opening your time sheet so the supervisor can enter your hours for you. Or, you can enter the hours in one lump sum on any date of the current pay period and then list the breakdown of that sum in the comments section of the time sheet.